Job Description

Overview

Pegasus is a leader in delivering comprehensive facility and maintenance solutions—with a difference. As an employee-owned company, every team member is personally invested in our success. When a customer calls or sees a Pegasus representative, they’re interacting with an owner.

At Pegasus, we don’t just meet expectations—we aim to exceed them. Our mission is to create “WOW” experiences for both customers and employees by responding quickly, thoughtfully, and with an unwavering attention to detail.

We operate with a startup mindset : fast-moving, solutions-driven, and always ready to roll up our sleeves. If you're energized by collaboration, care deeply about quality, and thrive in an environment where ownership and agility are key—you’ll feel right at home.

At Pegasus, we believe that if our customers and employees aren’t raving about us, we’re not doing it right. Join us in building something exceptional—together.

Job Skills / Requirements

Open to candidates in San Diego County, Los Angeles County, Orange County, Inland Empire.

Reporting to the CFO, the Payroll Manager is responsible for overseeing all aspects of payroll administration across the organization. This role ensures accurate and timely payroll processing, compliance with all applicable federal and state regulations, and effective collaboration with internal departments, external auditors, and regulatory agencies.

The Payroll Manager leads and supports the payroll team, drives process improvements, and contributes to strategic payroll initiatives. This position requires a highly detail-oriented and knowledgeable professional with a deep understanding of payroll compliance and best practices.

Success in this role depends not only on technical expertise, but also on a genuine interest in understanding the broader business. The ideal candidate is adaptable, collaborative, and committed to aligning payroll operations with organizational goals.

If based outside of San Diego, this person will make trips to the San Diego headquarters 2x a month.

Position Type/Expected Hours of Work

This is a full-time position Monday through Friday, 8:30 a.m. to 5:30 p.m. on site.

Essential Functions

• Responsible for front line payroll, including processing payroll and working with Pegasus’ Outsourced PEO (Professional Employer Organization)
• Manages and tracks vacation and sick accruals for union and non-union employees
• Manages union dues reporting
• Responsible for Time Off accrual maintenance
• Maintains PegTime (Internal System) hours budgets
• Conducts hours budget/actual variance analysis and reporting
• Manages/oversees all timecard corrections for Frontline and Administrative employees
• Processes or approve manual checks for terminated and other manual check needs
• Responsible for all payroll reports
• Responsible for Form W4 and other tax documents, as required
• Reviews and processes training hours
• Manages workload, assigns tasks and oversees payroll department employees
• Maintains current knowledge of applicable state and federal wage and hour laws
• Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support
• Facilitates management and employee understanding of payroll procedures
• Ensures strict confidentiality of financial records, employee information, and payroll data
• Responsible for filing of all payroll documents
• Other duties as assigned

Requirements

• Bachelor’s degree or the equivalent years of experience.
• 3 - 5 years of specialized payroll experience.
• Supervisory experience preferred.
• Working knowledge of CA payroll laws.
• Working knowledge of collective bargaining agreements (CBAs) and union-related payroll processes is preferred
• Familiarity with interpreting and applying union contracts for payroll compliance is a plus
• Experience managing payroll for unionized workforces, including handling union dues, benefits, and wage structures, is highly desirable but not mandatory
• Understanding of labor laws and collective bargaining agreements is advantageous but can be developed on the job
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Must successfully pass a background check and provide proof of work authorization and complete an I-9 and E-Verify process.
• Some travel (15-25%)

Competencies

• Organizational Skills.
• Time Management.
• Financial Management.
• Ethical Conduct.
• Technical Capacity.
• Communication Proficiency.
• Deep knowledge of local, state and federal laws that affect the payroll function and responsibilities.

Supervisory Responsibility

This position has supervisory responsibilities, managing the payroll team.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Benefits:

Medical Insurance, Dental Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan, Employee Ownership Stock, Career Coaching.

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